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Select a Taxidermy

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Taxidermy
Taxidermy
  • Dashboards
    Trophies
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  • Reports
    Dispatch
    ROR's
    Products
    Payments
    Soaking Tests
    Tickets
    Items
    Damage
    PH Register
    Documents
    Curios
    Species
  • Contacts
    Clients
    Hunting Outfitters
    Hunting Agents
    Export Agents
    Import Agents
    Professional Hunters
    Suppliers/Sub Contractors
    Concessions
    Employees
    Depos
  • Jobcards
    Soaking
    Fleshing
    Manikins
    Mounting
    Finishing
    Tanning
    Skull mounts
    Skull cleaning
    Employee Tasks
  • Prices
    Product Type
    Your Price lists
    Base Price lists
  • Orders
  • Settings
    Profile
    App Settings
    Pay methods
    Transaction types
    TV Devices
    Work Skills
    Base Types
    Quality Checks & Audits
    Scan e-Mails
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Bulk edit
Edit 12 Items
EMPLOYEE
Section › Identity
1 of 1 sections
Profile photo
A clear face shot helps managers spot the team member at a glance — used on dashboards and the kiosk.
—
⬆
Click to upload or drag & drop
JPG, PNG or WEBP · up to 5 MB
Identity
Legal name, ID and demographics.
—
Contact
Phone, email and physical address.
—
Reach
Address
Additional information
Type-specific details.
—
Business
Company registration, VAT and commission terms.
—
VAT registered?
Yes
No
Bank details
For commission payouts and supplier payments.
—
Signatories
People authorised to sign permission-to-hunt documents on behalf of this concession — trustees, directors, or shareholders for trust- or company-owned land. The concession owner is always implicitly available; add signatories here only when paperwork is signed by someone other than the owner.
0 listed
No signatories yet
The concession owner can sign by default. Add a signatory only when paperwork is signed by someone else.
+ Add signatory
Work skills
Tap a chip to assign. Drives Job Card auto-routing on the production floor.
—
Flesher
Zebra Flesher
Cleaner
Stitcher
Skull cleaner
Manikin caster
Mounter
Base maker
Taxidermist
Finisher
Stretcher
Trimmer
Skull mounter
Skull bleacher
Packer
Automation
Which workflows this person is responsible for.
—
Invoicing
Hunting Docs
Production
Finance
Dispatch
Security
What this team member can see inside Idermy.
—
Kiosk PIN
For the wall-mounted iPad clock-in kiosk at the workshop.
—
Status: —
Generate new kiosk PIN

A new 5-digit PIN is created and shown once. Write it down before closing the popup — the system never displays it again. If the employee forgets, generate another one.

Delete
Save
SPECIES
Species › Identity
1 of 3 sections
Identity
Canonical names for this species. Common name shows in pickers across the app; scientific name disambiguates and matches CITES / TOPS appendix references.
Required
Variant
Is this species a colour variant of another species (e.g. Black Wildebeest as a variant of Blue Wildebeest)? Variants inherit province classification from their base — no per-variant grid.
Base
Province classification
Tier required to legally hunt this species in each province. Drives the PH Register Check alert engine (Phase 3). Tap a tier to assign — the row's selection writes one species_provinces row.
0 set / 9
Inherited classification. This species is a variant — its province classification is read from its base. Edit the base species to change it.
Province
Tier
Tier scale — light to severe:
  • No permit — landowner permission only (e.g. warthog, jackal)
  • On P3 — ordinary game listable on Section 33 / P3 (e.g. kudu, gemsbok, blesbok)
  • Needs permit — ordinary/separate permit but not TOPS/CITES (e.g. caracal, baboon)
  • TOPS — Threatened or Protected Species (e.g. black wildebeest, roan)
  • CITES — international CITES permit (e.g. leopard, lion, cheetah)
Delete
Save
Lost
Hold
Complete
Status:
Received
Tagged
Qouted
Deposit Paid
In process
Finalizing
Ready
Dispatched
Shipped
Age: 23 days
Received: 2021/09/21
Est completion date: 2021/09/21
Documents to print
Recieve Order Report (ROR) Invoice Jobcard Packing list Shipping instructions Taxidermy certificate Dip and Pack certificate Vet Certificate Arrange Collection
Hier kom die note se heading
Hierdie is die nota gewoonlik is dit redelik lank so ek skryf maar so bietjie meer net vir ingeval sodat ek kan sien hoe dit lyk
Bertus Steenkamp
2022/02/12
Hier kom die 2de note heading
Hierdie is die nota nommer 2 n korter een
Corli Erasmus
2022/03/22
  • ROR's
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  • Product Types
  • Orders
  • Items
  • Documents
  • Curios
  • Photos
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  • Tasks
  • Clients
  • Dispatch
  • Skills
  • Notes
  • Process
  • Payments
  • Process
  • Files
  • Invoice
  • Process
  • Devices
Add a File
Info Icon
PRODUCT TYPE
Section › Product details
1 of 1 sections
Product details
Name this product type, choose how it's priced, and link it to a pricelist section.
—
Scale questions
When a staff member adds this product, which extra details should we ask them? Toggle YES to include the question on the product form.
—
Fixed price
Set the base purchase cost, markup, and selling price. Enter any two — the third recalculates automatically.
—
× =
Selling price links to the base pricelist. If no base list exists yet, save will skip this step — set one up in Pricelists first.
Ordering & supply
If we have to order this product from a supplier or subcontractor, set that up here.
Optional
Do we need to order this product?
Switch to YES if this product comes from a supplier or subcontractor and isn't made in-house.
YES
NO
Supplier details
Is this product dependent on a Product or Item?
YES
NO
Do we need to dispatch a Product or Item when placing the order?
YES
NO
Visibility & status
Control whether this product type appears on the printed pricelist, and activate or deactivate it.
—
Deactivate product type
Removes it from new product selections. Existing products keep the link. You can reactivate any time.
Deactivate
Save
PRODUCT
Section › Product details
1 of 1 sections
Product details
Pricing model first — the rest of the fields appear based on what you pick.
—
Dip & Pack items
Per-part pricing. The total becomes this product's price.
—
Item Price list Price
Description
Product-type questions plus an extra description field.
—
Add-on products
Bolt-on items like pedestals, bases or shields.
—
+ Add another
Status
Where this product is in the production workflow.
—
Delete
Save
RECEIVE ORDER REPORT
Edit ROR
Section › Client details
1 of 5 sections
Client details
Who's this ROR for? Linked to a Contacts record.
—
Finance
Currency, price list and what the client wants done.
—
Preference
Mount
Dip & Ship
Link contacts
Outfitter, agents, depot and the employee handling this ROR.
—
Received items
Trophies, documents and curios delivered with this ROR.
—
Trophies
Documents
Curios
Shipping instructions
Destination, insurance, customs and freight terms.
—
Delete
Save
ITEM
Section › Item details
1 of 4 sections
Item details
Trophy item identification and storage.
—
Curio details
Curio item identification and storage.
—
Parts
Select the part(s) associated with this item.
—
Note
Free-form notes about this item.
—
Item status
Where this item is in the workflow.
—
Delete
Update
Document check
⊟ Hide photo
✓ All clear Ready
! 0 Invalid ○ 0 Outstanding ⊙ 0 Not classified ✓ 0 Passed ⊘ 0 Overridden
⟳ Save & re-check
CHECKS click a row to jump to its field
⎙
Ready to print & export
One click bundles register + linked docs into a single PDF pack.
All 0 Invalid 0 Outstanding 0 Not classified 0 Passed 0 Overridden 0
All clear — no checks are configured yet. Rules will land in Phase 3 Commit 2.
Override history
DOCUMENT DETAILS
ROR nr:
Document nr:
Commenced date:
Terminated date:
Province:
CLIENT
Client name:
Passport:
Phone:
Email:
Address:

Client signed this PH register

Sign date:
PROFESSIONAL HUNTER
PH License:
PH name:
PH ID:
Address:

Professional hunter signed this PH register

Sign date:
HUNTING OUTFITTER
HO License:
HO name:
HO ID:
Phone:
Email:
Address:

Hunting Outfitter signed this PH register

Sign date:
SPECIES HUNTED
Species Permit Kill date Sex Status
Add species or permit
PERMIT DETAILS
Permit nr:
Valid from:
Expiry date:
Province:
FARM
Farm:

Permit holder signed this permit

SPECIES LISTED
Add Species:
Linked to register:
VALIDITY
Valid from:
Expiry date:
FARM
SPECIES LISTED
SIGNATORY
Signed by:

This permission to hunt has been signed

LICENSE DETAILS
Permit nr:
Valid from:
Expiry date:
Province:
HO DETAILS
HO name:
HO name:
HO ID:
Phone:
Email:
Address:

Hunting Outfitter signed this permit

LICENSE DETAILS
Permit nr:
Valid from:
Expiry date:
Province:

Dangerous-game licence

PH DETAILS
PH name:
PH ID:
Phone:
Email:
Address:

Professional hunter signed this permit

CLIENT
Client name:
Passport:
Phone:
Email:
Address:

Client signed this permit, also tik this box if there is no place for the client to sign

Save
Delete
Page of
Add a page
DISPATCH
Create a dispatch
Section › Dispatch type
1 of 2 sections
Dispatch type
Pick the dispatch method first — recipient sections appear based on your answers.
—
Exporting Agent details
Who's exporting, and when they're collecting.
—
Other company details
Company name, contact, phone, address — full details for non-standard recipients.
—
Sub contractor details
Who's the sub contractor handling this dispatch.
—
Dispatchable Items
Pick the products, documents, curios, and items to include.
—
Products
Documents
Curios
Items
Delete
Create
NOTE
Create a note
Note details
A short title and the body of the note. Pin it if you want it surfaced at the top of the notes list.
Delete
Save
Order products
Select products to order
Delete
Save
TICKET
Create a ticket
Section › Ticket
1 of 5 sections
Ticket
What needs solving, who owns it, and when it's due. Tickets are for multi-step issues — single-day things should be Tasks.
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Priority
Item links
Tie this ticket to specific items so it shows up on their View screens.
—
Contact links
Link the ticket to clients, outfitters, hunters and other people involved.
—
Lifecycle
Pass this ticket to someone else, or push out the due date. Each action saves on its own.
—
Save the ticket first — Defer and Reschedule need a saved ticket to attach an audit log to.
Defer ticket
Reschedule ticket
Defer this ticket
Save defer
Reschedule this ticket
Save reschedule
Activity
Add notes as you work the ticket. A full timeline of notes and lifecycle events will live here.
—
Save the ticket first — notes attach to the saved ticket.
+ Add note
Add a note
Save note
Notes timeline coming next
Delete
Save
Review a ticket

Your ticket has been reviewed.
It will automatically appear again on its next scheduled review date.

If you want to pick a custom date for this review, select it below — otherwise the ticket will continue on its normal review cycle.

Review Ticket
Ticket Check Item/s
Add Check Item
Title
Save
Create a task
info icon

REMEMBER - A task is something that one can complete in less than a day. If something takes longer or more than one step to complete create a Ticket

Comment
By: Comment: Date:
Bertus: Ek dink dit sal mooi werk as ons dit so doen op die manier 01-03-2021
Save

Soaking Jobcard

ROR Specie Skin type Cage
21 231 Impala Cape 2
Report view
New tab icon Open new tab
PAYMENT
Add a payment
Section › Payment details
1 of 2 sections
💳
Payment details
When the payment came in, what kind of transaction it is, and through which channel.
💰
Amount details
The invoice amount in its original currency, and the ZAR equivalent that actually landed in the account.
Delete
Add payment
Pipeline Inflow
Mounting Backlog
live
Quoted0
In Process0
Deposit paid0
Received
vs last yr
This year 0–
This month 0–
Today 0–
Dispatch
vs last yr
This year 0–
This month 0–
Today 0–
Processing
Fleshed skins
vs last yr
This year 0–
This month 0–
Today 0–
Skull cleaned
vs last yr
This year 0–
This month 0–
Today 0–
Skull mounts
vs last yr
This year 0–
This month 0–
Today 0–
Skins tanned
vs last yr
This year 0–
This month 0–
Today 0–
Output & Alerts
Mounts Completed
vs last yr
This year 0–
This month 0–
Today 0–
Damage reports
attention
This year 0–
This month 0–
Today 0–
Received
Annual target
Yearly Trend
Next year forecast —
Actual Forecast Growth trend
12-Month Receivings
This year Last year 3-yr avg
Outfitter Race
Dispatch
This Year
0
–
This Month
0
–
Today
0
–
12-Month Dispatches
This year Last year
Mounting Backlog
Pipeline
Where every mounting product currently sits in the workflow.
Quoted
0
awaiting deposit
›
Deposit paid
0
queued at workshop
›
In process
0
actively being mounted
›
Completed YTD
0
mounts finished this year
Total active backlog: 0 mounting products
Aging
Time since 30% deposit was received — when the workshop's commitment started.
Burn-down forecast
If no new orders came in, when would the workshop be empty?
Backlog clears by
—
Today Empty
Throughput rate is the 3-month rolling average of mounts completed. Re-computed on every dashboard load.
Outfitters With Most Pending
Fleshed Skins
Skins fleshed YTD
—
Skins this month
—
Avg holes cut per skin (YTD)
—
12-Month Fleshing
This year Last year 3-yr avg
Hole Distribution — YTD
Across this year's fleshed skins — how many holes were cut?
Flesher Leaderboard
Ranked by fewest holes cut per skin (best = top). Min 10 skins YTD.
FlesherSkinsAvg/skin

My dashboard

Total monthly commissions

Understanding Your Commission

At Trophex, we're committed to transparency and clarity, especially when it comes to how your earnings are calculated. Here's a quick guide on how we determine your monthly commission:

  • Complete Orders:

    We consider only those orders that are 100% completed. Every product in the order must be fully prepared and ready for shipment.

  • Base Value Calculation:

    We calculate the base value of each completed order. This is the total cost of the order in its entirety.

  • Commission Percentage:

    Your commission is a percentage of the order's base value. This percentage is credited to you.

  • Monthly Tally:

    Commissions are calculated monthly. So, if an order completes in a given month, that's when it counts towards your earnings.

Have questions or need assistance? Our team is always here to help. Reach out to us anytime for support or further clarification.

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
R0K R0K R0K R0K R0K R0K R0K R0K R0K R0K R0K R0K
R0K R0K R0K R0K R0K R0K R0K R0K R0K R0K R0K R0K
2021 total: R0.00
2020 total: R0.00

ROR Nr. Client name Commission Amount R

ROR ready to be dispatch

ROR Nr. Client name Commission Amount R
23-234 Jonny Harding R234.12
23-214 Maty Greyling R114.15
BANK
Add a bank
Section › Bank details
1 of 2 sections
Bank details
The bank or payment channel itself, the account it pays into, and the currency it uses.
Bank address
The bank's physical address — printed on invoices for international clients who need the routing.
Delete
Create
Add a Bank
Bank details
Delete
Create
TAXIDERMY
Taxidermy Profile
Section › Logo
1 of 4 sections
Information
Trading name, legal entity, registration and tax details. Used on every document this business generates.
Contact details
How clients and outfitters can reach you. Surfaces on emails and invoices.
Address
Physical location of the taxidermy. Shown on shipping documents and client-facing forms.
Delete
Update
Quality Checks & Audits
Every quality check and audit in the system. Production Checks fire automatically when an item or product reaches a workflow stage. Audits run on a schedule and grade workstations.
Heads up: Changes saved here update the database immediately, but the MobileApp continues reading questions from its hardcoded code until Step 5 ships. Your edits will apply to all workers as soon as Step 5 deploys.
Quality Check — details
Heads up: Edits here update the database but won't reach the MobileApp until Step 5 ships.
Quality Check — properties
Heads up: Edits here update the database but won't reach the MobileApp until Step 5 ships.
Delete
Save
Question — edit
Heads up: Edits here update the database but won't reach the MobileApp until Step 5 ships.
yesno settings
Fail trigger and sub-control are independent — a question can fail on NO and still open a textarea on YES for context.
select_emp settings
photo settings
Photos can't fail. They can be required (toggle above).
number settings
Fail behaviour
Show rules — when does this question appear?
Empty rules = question is always shown.
Delete
Save question
Work Skills
Commission rates per skill — feeds the emApp kiosk calc. Labour = % of labour price (e.g. "Tanned for Mounting"). Product = % of final product price. Base = % of the trophy product's stored base price.
Base Types
Bases offered to customers on Full Mount and Half Mount products. Rate % is of the parent product's price — the calculated amount becomes a separate line on the customer invoice. Wall/Floor filters which bases show on which mount.
Name
Rate %
Wall/Floor
Sort
Notes
Save
+ Add new base type
SETTINGS
App Settings
Monthly targets
Target numbers used by the dashboards and progress reports to compare against actual production.
VAT rate
Used on invoices and price calculations. Enter as a percentage — e.g. 15 for 15%.
Workflow features
Optional production workflow stages. Off by default — flip on once the feature has been set up.
Update
Add plan

Sales dashboard

Total book
0.00
Cash account
0.00
Commission
0.00

Commission Summary

Outfitter Total No Deposit Pending Payable
Kuvhima Safaris R295K R45K R115K R45K
Kuvhima Safaris R295K R45K R115K R45K
Total: R706,695.53
Total with no Deposit: R44,695.53
Total with Deposit: R23,695.53
Total Payable: R76,695.53

Total Cash received monthly

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
R345K R415K R445K R512K R323K R333K R345K R345K R367K R699K R756K R823K
R345K R415K R445K R512K R323K R333K R345K R345K R367K R699K R756K R823K
2021 total: R8,832,331.01
2020 total: R6,842,345.43
Lost ROR
Lost reason
Delete
Save
Hold ROR
Hold reason
Delete
Save
Override alert
Reason category
Reason
Save override
Choose documents to include
Untick documents you already have paper copies of — they'll be left out of the PDF to save paper. The cover page still lists every document and the numbering stays locked to the full set, so flip-by-number to the cover still matches.
Loading documents…
Build bundle
FILE
Upload a file
File details
Give the file a short title and a description, then pick a PDF or JPG to upload.
Delete
Save
PRICE LIST
Price list
Pricing › Products
— rows
▦ Products
◫ Dip & pack
● Fixed
⚙ System
⌕
Species
Delete list
Print selection
Save
Delete
Save